DELIVERY TERMS
For your information
Note:
* The option on the Suitekoetshuis is equal to the option date of this offer. If you keep the Suitekoetshuis & flat as an option, it can only be done on the basis of availability." Hdv reserves the right to rent out the Suitekoetshuis & flat if the option is not converted into a definite reservation at the same time as this quotation.
* Unit prices are exclusive of VAT and apply exclusively to this offer, price changes are subject to change.
* In the event of your day running out (after the last drink has been served) and if you wish to keep the bar open longer, additional staff costs (21.00 euros per hour per employee) and the purchase of drinks will be passed on to you. After 01.00 hours, a nightly surcharge of 200% of the personnel costs will also be charged, amounting to 42 euros per hour and employee.
* If you supply Food & Beverage yourself, a cutting fee/corkage fee will be charged.
* No discounts are given on optional items. F&B discount granted & items offered apply only to these quantities & purchase volume and may be revised if different by more than 5% in quantity.
* If changes are made after the final invoice has been drawn up (2 weeks prior to your party), we charge a surcharge of €50. This is due to the new preparation of the final invoice, the extra overhead and the correct administrative processing (invoice processing, accounting, rush orders). A reduction in the numbers is excluded.
* We recommend that you take out wedding day insurance. www.trouwzeker.nl
* In view of the privacy - image law, you and your guests are aware that image & film recordings take place. You & your guests automatically give permission to make photo and image material for bridal reports & marketing purposes.
5. General conditions of sale, delivery and payment of Landgoed Huis de Voorst being Albemarle B.V. ( AB) K.v.K. 8110765
1. General
The Uniform Conditions of the Hotel and Catering Industry (UVH), as well as these special General Conditions of Sale, Delivery and Payment of Albemarle B.V. (AB) apply to all offers and agreements relating to the sale and delivery of goods and services by AB.
Unless otherwise provided for in these special General Terms and Conditions - in which case these special (AB) Terms and Conditions shall apply - the Uniform Conditions for the Hotel and Catering Industry (UVH) shall apply to all other matters. The delivery of goods and services shall also be understood to mean the organisation of events, parties, and exploitations in the broadest sense of the word, including the supply of personnel, locations and materials.
2. Offers/agreements
Offers made by AB are at all times without obligation. Prices mentioned in offers are valid as long as stated and only valid for the offer concerned. Price increases in raw materials, wage costs, excise duties, rents, as well as counting errors may be passed on in a modified way at the time of a definitive agreement. An agreement (also called a definitive reservation or catering agreement) will only be concluded after AB and the client have made a written and signed confirmation.
3. Payment conditions
In the event of a definite booking, a deposit amounting to 20% of the total expected turnover (including VAT) must be paid within 14 days. The remaining 80% of the total expected turnover (including VAT) at the latest 7 (seven) days before the time when, in accordance with the agreement referred to in Clause 2, the first Catering Service and location should be provided, unless other arrangements are made in writing.
If the expected turnover (including VAT) is higher than € 100,000.00, the aforementioned deposit will be charged in 2 (two) instalments, namely 25% of the expected turnover (hereinafter: reservation value) (including VAT) to be paid within 30 (thirty) days after the final reservation and the remaining 75% as described in the first paragraph of this article. The final invoice shall be paid by the customer within 7 (seven) days before party date. If the final invoice is not paid within this period, 6 (six) % interest on the invoice amount shall be charged for each period of 4 (four) weeks that this period is exceeded. If the invoice is paid in the course of a period, default interest shall nevertheless be charged and payable for that entire period. All costs incurred for collection shall be borne by the customer.
4. Number of guests
The number of guests stated in the contract as referred to in article 2 is regarded by AB as the guarantee number for the lot, unless the customer has given a modified number in writing, which will then in principle be regarded as the new guarantee number.
Modifications to the number of guarantees specified in the first paragraph are possible, without financial consequences, up to 12 (twelve) months before the reservation date.
Modifications to the guarantee number specified in the first paragraph are possible up to 6 (six) months before the reservation date, up to a maximum of 25% of the guarantee number specified in the first paragraph.
Modifications to the guarantee number specified in the first paragraph are possible up to 14 days before the reservation date, up to a maximum of 5 % of the guarantee number specified in the first paragraph.
If the number of guests is changed within these periods, the customer will still owe the fee based on the guarantee number in the previous paragraph.
If the number of guests is increased within this period, the client must contact the AB sales department without delay. In the case of suitable accommodation, this is of course possible at all times.
5. Additional personnel costs
AB is forced to charge a night surcharge of 50% per employee per hour when providing services after 00.00 hours. On Sundays and public holidays, a surcharge of 50% per employee per hour applies.
If the costs per hour are not specified, a nightly charge of Euro 34.50 per employee per hour shall apply for services after 00.00 hours. On Sundays and public holidays a surcharge of Euro 50.00 per employee per hour applies. The budget takes into account the end time of a party and all costs are included in the schedule.
If the party is delayed and the end time as stated in the quotation is exceeded, the increased rate applies and will be charged to the customer.
6. Location reservations
When spaces are rented by AB on behalf of third parties, the general terms and conditions of the location in question also apply.
7. Cancellation
In all cases where one Catering Service & Location is to be provided based on an agreement as meant in Clause 2, the following shall apply to the Cancellation of a Reservation included in such an agreement:
a. In case of Cancellation more than 12 (twelve) months before the time when under the terms of the relevant agreement the first Catering Service & location should be provided, the Customer shall be obliged to pay a deposit amounting to 20% of the Reservation Value of the Reservation Value.
b. In the event of cancellation more than 6 (six) months before the said time, the client will be obliged to pay AB 60% of the reservation value (including VAT).
c. In the event of cancellation more than 3 (three) months before the said time, the client will be obliged to pay 80% of the reservation value (including VAT) to AB.
d. In case of cancellation more than 1 day up to the 3rd month before the said time, the customer is obliged to pay 100% of the reservation value (including VAT) to AB.
e. If the party is cancelled, the deposit already received will not be refunded to the client.
With regard to the services of third parties (e.g. entertainment, audio-visual facilities and location rental), the cancellation regulations applied by the third parties in question apply.
8. Loss and damage
In the event that goods rented or made available by AB are lost, damaged or broken, the customer must pay the amount involved in replacing the goods concerned to.
In all cases, an official report is made and the theft is reported to the local police.
9. Permit
If external permits prove necessary for the execution of one of the activities referred to in Article 1, the customer shall be responsible for obtaining such permits.
10. Product liability
In the context of the HACCP legislation, AB is liable for the food safety of its products. However, if products are used outside of AB B.V.'s field of vision, if clients collect products from the AB B.V. branches, or if AB B.V. delivers products to clients without further supervision, the aforementioned product liability will lapse.
In case of own delivery of goods/products, in whatever form, by the customer, all liability by AB B.V. lapses.
11. Force majeure
If there is a demonstrable case of force majeure, AB B.V. may, after notifying the customer, cancel its performance before - or during - the party in full or in part. In any case, situations of force majeure are considered:
* Government regulations and requests to be complied with
* Turmoil
* Strikes
* Disruptions in the supply of goods to be delivered by third parties, as well as water and energy supplies
* Breakdown of the installations necessary for the proper execution of our services
* Fire or accidents
12. Renovation work on and near sites
It is sometimes possible that on the date to be supplied, restoration work is carried out on or around this historical heritage, but the guests will be taken into account as much as possible.
The aforementioned activities do not give the client the right to unilaterally dissolve this agreement. AB B.V. is not liable in any way for the agreement between the location and the client.
The client of AB B.V. is obliged to inform himself about any renovation work at the location reserved by the client, as it is sometimes necessary to hire other catering facilities/materials such as an aggregate, mastic and kitchen equipment. For additional costs caused by renovation work, the client of AB B.V. remains responsible. For the year 2021, 2022 & 2023 no renovation activities are expected on Landgoed Huis de Voorst.
13. Location Huis de Voorst
GENERAL TERMS AND CONDITIONS
Exceptional power consumption (power in tents and above 60amp) must be provided by hiring a generator. These additional costs are to be borne by the customer/client. Damage caused by the tenant or his/her guests to, in and around Huis De Voorst will be charged to him/her. Open fire (work) in the house is expressly forbidden (including star fires); fire (work) outside is in connection with the cattle of the adjacent farms and the game on the estate itself forbidden; also (garden) torches, torches on the forecourt are allowed, on the landings are forbidden. Noise nuisance must be avoided at all times (also cans behind cars are not allowed). Assembly, decoration and disassembly by the lessee must at all times be carried out in accordance with the lessor's guidelines. Decorations made by the lessee must be removed by the lessee after the event, otherwise costs will be charged. The lessor can never be held liable by the lessee for calamities, which (have) arisen due to force majeure (such as fire), which make the House entirely or partially unfit for the activity(ies) planned by the lessee.
The aforementioned work does not give the tenant the right to unilaterally dissolve this agreement. The possible wedding The lessor merely reserves the stated time of the wedding ceremony, but is in no way responsible for the official recording and execution thereof. Scattering rice, confetti, flower petals etc. in and around the house is prohibited. By signing the confirmation the tenant declares himself to be in agreement with these conditions and also declares to have received a copy of this reservation contract.
14. Event insurance & wedding day insurance
It is possible to insure your party (wedding or event). This prevents a financial risk in the event that your party has to be cancelled. In accordance with Article 7, the invoice terms will be applied.
15. Privacy and Cookie Statement
We would like to draw your attention to our privacy & cookie statement.
https://www.huisdevoorst.nl/privacy
https://www.huisdevoorst.nl/cookies
By visiting our website, social media or other form of communication & receiving, accepting or signing this offer/confirmation etc., you agree to our privacy & cookie statement and to the taking of photos & videos for our own marketing purposes, in the broadest sense of the word. You can find everything in the link above.
16. Disputes
Dutch law applies to agreements entered into by AB, to which these conditions apply. All disputes will be settled by the competent judge in Zutphen.